- there is a link to responses to our Faculty Favorites in case you want to know your famiLEE members better?
- there is a link to the 2020-2021 TTESS Appraisal Calendar? Dates have been added to the Lee Staff Calendar for you.
- you can order you CISD Education Foundation t-shirt now? If you purchase this year's shirt, Dr. Hunt has given permission to wear it with jeans EVERY TUESDAY.
- Peg is a notary? How cool is that? She can save you a trip when you need something notarized.
- Be Safe Training
- Panorama Training
- Schoology Expectations and Support
- Get Your School Song Video posted here
- Log into Archive Social (see info below)
- Update Your Personal Email Signature
- If you would like to make changes to your name, title and phone extension (last four digits) or to add approved prefixes or suffixes (e.g. Dr., Ph.D.) to your name, submit this request form (www.coppellisd.com/emailsignature). This link can also be found under Staff tab on the website.
- Update Your Lee Staff Website
- minimum requirements: name, subject/grade you teach, professional headshot (no family photos), phone number, email, class schedule and tutoring/conference schedule. External websites cannot be linked directly to their name. If you wish they can add the link to their external website on the landing page. You can also choose to link your Twitter and Bulb if you like.
- Update our key inventory (see directions below)
- Read Staff Handbook and Take Quiz in Schoology
- Complete all CISD Compliance Courses
- Read the 4 attachments for Elementary from Dr. Applegate's email on 4.5.20
- Review the Return to School Page and links
- Complete any District Choice Board May Do's (I would highly suggest the TBRI training)
KEYS
Leigh Ann is in the process of updating the "Keys" spreadsheet. Please complete this google form to share what keys you have. If you have extra keys or keys for a space that you are no longer in or need, please turn those keys back into Leigh Ann as soon as possible. If you are in need of a new key for a new space, please let Leigh Ann know and she will work on getting you a key for that space.
Senate Bill 944 has changed the way that all employees must archive and retain public information. This includes emails, text messages, social media posts, etc. Any information created or received while acting in official capacity or while doing school business is considered part of open records and must be archived and retained in accordance with state laws.
The district has systems in place for emails but in order to meet the law, we must put a protocol in place for social media that is used for school business. In order to be in compliance with SB 944, all professional social media accounts must be archived through Archive Social. If you use social media for school business including communicating with families or staff, then the information shared must be archived and retained using the state retention schedule. The legal definition of what constitutes what needs to be archived and retained is - “information created or received while acting in an official capacity” and this includes any social media posts. Archive Social meets these requirements. Staff can connect the social media account one time and it is archived automatically thus meeting the legal requirements.
This link has the instructions for linking your CISD/Lee Twitter account with Archive Social. You should have received an email this week titled ArchiveSocial Action Required. Your unique link to connect is at the bottom.
SB 944 introduced the new concept of a “temporary custodian” and makes it clear that a temporary custodian who retains a governmental record on a personal device is responsible for the retention of that information until it is transferred to the school district. The new law applies to any information that would meet the definition of a record regardless of the application or format of the record. Therefore, communication conducted by text messages, social media, tweets, instant messaging, emails, or other third party applications where government information is stored are all subject to open records. This includes records stored in text, pictures, or voice recordings. Again, if the information meets the definition of a record, regardless of the device or application on which that record resides, it is now the responsibility of both the district and the temporary custodian to retain it. For this reason, I recommend that school communication and texts go through Teams using the messaging and chat feature. This takes your personal device out of play if there is an open records request. Please move to this platform starting next week.
No comments:
Post a Comment